Brann & Light, P.C.

Rubber Stamps Save Hours -- over time

Rubber stamps constitute the law office counterpart to the adage that "great oaks from little acorns grow" - they save you a few seconds here, a few minutes there, until finally hours of saved time have accumulated.

What You Need:

- A rubber stamp for every word or phrase which you write more than three (3) times a month. The ones reproduced below illustrate some, but certainly not all, the possible uses for rubber stamps.

What To Do:

- If you find yourself writing something over and over again, order a rubber stamp from your local stationery supplier.

- Whenever you order a rubber stamp, consider whether others in the office may have use for the same stamp.

- Pay extra for self-inking ones. The extra you pay will be returned as a function of your hourly rate.

- Keep the rubber stamps within easy access so that you will not have to overcome obstacles to get to them.

- Of all the stamps shown, use "Photocopy and Send". A prompt response or quick forwarding of a document to a client can make a very favorable impression on the client and the adversary.

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This one absolutely must be a self-inker:

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Require this to be on every piece of incoming mail:

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This should be the most frequently used stamp in your day-to-day tasks as a lawyer.

Keep your clients informed. (It really cuts down on needless phone calls.)
Reply promptly to a letter that does not need a formal response.

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Often you are just sending photocopies to keep your clients informed of developments in their cases.

They may think something is expected of them.
Use this stamp to eliminate any confusion.
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For the return address on an envelope:

Envision everyone in your office writing this a hundred times. That's what you lose if you don't have this stamp.
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Don't let any doubt about this document being a...

That's now (570) 523-3241

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DATE EVERYTHING!!

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If the right copies don't go to the right place, you -- the high-paid professional -- will lose time in the resulting aftermath.

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Not every fax needs a fancy coversheet.

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Suggestion: Don't clutter your desk with files from which you need just one document; but, don't pull individual documents from files, which are likelty to get scattered and lost.

Instead, ask a staff member to make a copy and stamp it with this stamp. Work with it for as long as needed. Then, shred it.

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Put this on the copy stamped "File Copy" so you will know instantly where the original is.

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Hopefully, you endorse (with a restricted endorsement!) a few checks a month.

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All contents of these WWW pages © 2000 Brann & Light, P.C.
{Feel free, however, to use the above as examples for stamps of your own making}